How to manage guest registration across multiple properties

Managing guest registration for one property is already a chore. With several, it becomes a part-time job. Each property has its own establishment code, its own guests, its own deadlines. And if you submit a report under the wrong property code, SES Hospedajes rejects it without mercy.

If you have 3, 5, or 15 rentals, you need a system. Here's how to not lose your mind.

The real problem

Each property registered with SES Hospedajes works as an independent entity. That means:

• One establishment code per property — you can't submit all guests under the same code
• Separate credentials (in some cases) — depending on how you registered your properties
• Independent deadlines — the 24-hour clock runs separately for each check-in at each property
• Multiplied errors — if your process has flaws, they repeat across every property

With 2 properties it's manageable. With 5 you start mixing up codes. With 10 it's only a matter of time before something slips through.

What most people do (and why it doesn't scale)

The spreadsheet

Many owners keep an Excel with guest data, the corresponding property, and whether they've already submitted the report. It works until:

• You forget to update a row
• You copy data from the wrong column
• You have 3 check-ins on the same day at different properties

The portal, property by property

Log into SES Hospedajes, select the property, fill in the form, submit. Repeat for the next one. With 5 properties and an average of 2 guests per booking, that's 10 manual forms per turnover cycle. Every week.

Phone alarms

"Reminder: submit report Beach Apartment". Works until you silence the alarm because you're in a meeting and then forget.

The most common mistakes with multiple properties

1. Submitting the report to the wrong property — the establishment code doesn't match and SES rejects it
2. Missing a check-in — with many arrivals and departures, some get lost in the noise
3. Duplicate submissions — not remembering if you already sent that guest's report and sending it twice
4. Missing the 24-hour deadline — especially with late check-ins at properties you don't manage in person
5. Mixing up guest data — copying and pasting from the wrong spreadsheet row

How to stay organized (without tools)

If you prefer to keep doing it manually, at least:

• Use a separate folder per property — physical or digital, with each property's reports
• Set a daily routine — review all check-ins at the same time every day
• Write down the establishment code somewhere visible — don't trust your memory
• Check SES history weekly — to catch rejected submissions you might have missed

This works. It's tedious, but it works. Until you hit a booking peak or go on vacation yourself.

How Autoregistro solves this

Autoregistro is built exactly for this. You add all your properties to your account (each with its establishment code) and the system handles the rest:

• Each guest form is linked to the correct property — no chance of mixing up codes
• One dashboard for all properties — see at a glance which submissions are pending, accepted, or rejected
• Guests fill in their own data — you don't type anything
• Automatic submission to SES — without logging into the portal
• Alerts only when something needs your attention — not when everything's fine

With 10 properties you pay €10/month. Less than what one hour of your time costs doing forms by hand.

The math nobody does

Let's say you have 5 properties with an average of 8 bookings per month each. That's 40 guest reports per month.

If each report takes you 5 minutes (find data, log into portal, select property, fill in, submit, verify), that's 200 minutes per month. Over 3 hours.

3 hours you could spend improving your listings, responding to guests, or simply not staring at a government portal.

With Autoregistro, those 3 hours become 0. Guests do the work, the system sends the data, you only check the dashboard if you want to.

Bottom line

More properties = more chances of error, more wasted time, and more fine risk. It doesn't have to be that way.

Autoregistro costs €1/month per property. No contract. No credit card to start. 3 months free so you can try it with all your properties and see if it's worth it.

Spoiler: it is.